Here’s a quick overview of the steps that you’ll need to take to set up Google Workspace with your website and professional email address:
- Register an account and go through the Google Workspace setup
- Add other users to your account (optional)
- Verify domain ownership with Google by adding a TXT record to your DNS records
- Set up email by adding MX records
Ready? Here’s how to set up Google Workspace…
Step 1: Complete the Google Workspace (G Suite) account setup wizard
To get started, you’ll need to create your actual Google Workspace account.
To do that, head here and click the big Get Started button:
This will launch the account setup, which will prompt you to provide Google with some information.
First, enter some basic information about your account. Then, click Next:
On the next screen, you’ll need to enter the information for your Google Workspace admin account.
If you’ve already set up an email through your host, you use that email in the Current email address box. Otherwise, you can enter a personal email address:
Next, indicate whether your business already has a domain name. If you already have a website that you want to use with Google Workspace, you should choose Yes, I Have One I Can Use:
Then, enter your existing domain name in the box and click Next:
Then, click Next again to confirm that you want to use that domain name:
After that, you’ll need to enter a secondary recovery email address, which you’ll use in case you can’t access your primary email address. For example, you could enter your personal Gmail address here, if you have one:
Then, you’ll need to enter a username and password that you’ll use to sign in to Google Workspace. Your username will be your business email address by default (i.e. firstname.lastname@example.org), so you should keep that in mind when choosing which username to use.
Then, click Agree And Create Account to finish the process:
Step 2: Add other people to Google Workspace (optional)
Once you finish the wizard above, you’ll see a confirmation that your account was created, as well as a button to Go To Setup. Go ahead and click that button:
If you want to give other people access to your shared Google Workspace account, click Start next to Add people to your Google Workspace account. Then, you’ll be able to add additional users.
If you’re the only person who will use this Google Workspace account, just check the box for I added all user email… and click Next:
Step 3: Verify your domain name with Google
Now is when you start getting into the more technical aspects of how to set up Google Workspace (G Suite).
First, you’ll need to verify your domain ownership with Google by adding something called a TXT record.
To help you do this, Google will try to detect where your domain is hosted and provide instructions. For example, Google detected that my example site is hosted at SiteGround.
These instructions are actually pretty helpful, so they may be all you need.
But to give you a little extra help, I’ll show you how to do things using cPanel, which is the hosting dashboard that most web hosts use. If your host doesn’t use cPanel, you might need to consult your host’s support if Google’s instructions aren’t enough by themselves…
To get started, log in to your cPanel dashboard at your host. Then, look for the Advanced DNS Zone Editor tool:
Next, select your domain name from the drop-down.
Then, you need to use the form to add a TXT record that contains the information from the Google Workspace (G Suite) website:
- Name – your domain name
- TTL – 86400
- Type – TXT
- TXT Data – copy and paste from the Google Workspace (G Suite) interface (click below if you’re not sure where to find this)
Click if you can’t find the text for the TXT Data field
Step 4: Add MX records for your professional email address
Next, you need to complete one more technical step and add something called MX Records. These are what allow Google Workspace (G Suite) to handle email for your domain name.
Again, I’ll show you how to do this using cPanel. But if your host doesn’t use cPanel, you might need to reach out to your host’s support staff.
To get started, go back to your main cPanel dashboard and find the MX Entry tool:
Then, select your domain name from the drop-down. After that, you should see a pre-made button for Set Google MX. That’s all you need to click! No need to do things manually:
If you don’t see that pre-made option for Google, you can open the Advanced MX Editor from your main cPanel dashboard.
Then, you can manually delete the existing entries and then use the form to add the following entries:
Once you’ve finished adding the entries, go back to the Google Workspace (G Suite) interface and click the Verify Domain And Set Up Email button:
And if you did everything correctly, you should get a success message:
You just set up Google Workspace (G Suite) and your email should start working soon – enjoy! Note, it might take a few hours before your email starts working, so don’t worry if you don’t receive emails right away.